Buyers can't kick the tires on every machine they're interested in, especially out-of-state ones. A condition report closes that gap. Here are the most common questions.
What is an equipment condition report?
It's a structured, documented assessment of a machine's major systems, with ratings, notes and photos. It gives buyers an objective picture of the machine before they travel, make an offer or apply for financing.
What does it cover?
EquipMarket's Equipment Condition Report rates 8 systems on a 1–5 scale:
- Engine
- Hydraulics
- Transmission / drivetrain
- Undercarriage
- Electrical
- Structure, cab and frame
- Attachments
- Tires / tracks
It also records the machine's identity (year, make, model, serial number, hours) so the report is tied to that exact unit.
Why do sellers get condition reports?
- Fewer lowball offers. Buyers discount for uncertainty, and documented condition removes it.
- Faster sales. Remote buyers can commit without a site visit.
- Stronger pricing. Well-documented machines tend to sell closer to asking. Pair it with your service records.
- Smoother financing. Lenders like documented collateral.
Should buyers still inspect?
A condition report is an excellent starting point, but for large purchases, buyers should still do a cold start and operational check, or hire an independent inspector. Use our inspection checklist and see buying from a private seller.
How much does a condition report cost on EquipMarket?
It's free with a managed listing, along with a Bill of Sale. DIY sellers can buy a Condition Report for $99, or bundle it with a Bill of Sale for $149. See the Sell page.
What does a rating of 1–5 mean?
Lower numbers point to significant wear or needed repairs, and higher numbers mean the system is in strong working condition. The notes and photos explain each rating, which matters more to a buyer than the number alone.
Does condition affect value?
Absolutely. Hours, undercarriage percentage and hydraulic health are some of the biggest value drivers. Get a baseline with our Value Estimator, then use the report to justify where your machine sits in the range.
How do I apply for equipment financing through EquipMarket?
EquipMarket works with our lending partner, Southend Capital, to finance dealer and private-party equipment. One short application gets you pre-qualified. Terms run 24 to 72 months, and you can choose an Equipment Finance Agreement (finance-to-own), a traditional lease, a 10% fair-market-value lease or a $1 buyout lease.
Apply for financing now → or compare financing options and estimate a payment. Rates and approval are set by the lender based on your credit, time in business and the machine.
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